Searching for Email Messages in Microsoft Outlook
In the school of electronic mail organization there are often two jobs that individuals fall under: pilers or filers. The filers might create folders in which tag them prioritize or somehow to categorize them, to file their e-mails, or have some system of organization. The pilers will not file, but instead leave all their e-mails (read or unread) in their inbox. Outlook viewer
For pilers, it seems a simple filtering of e-mails should help them find e-mails. A piler could filter by e-mail sender or issue and even time frame. A simple search function might do the trick when it does not uncover an e-mail. For instance, there is the Immediate Search function allowing users to help find e-mails. That is helpful but occasionally does not easily find e-mails that users seek. This happens particularly if the key words are general enough. Outlook further enables users to use operators in the Immediate Search function. In case a user remembers the name of an attachment, an internet search for attachments: XXX could locate the e-mail.
For filers, a tool obtainable in the search tools ribbon will be to choose all subfolders or specific folders. Alternatives include using additional standards including hunting for those e-mails with attachments simply or from a specific sender as well as within a particular date range. That is particularly helpful if users can recall those details that are special in the e-mails they have been seeking.
Creating a search folder is still another method to search for e-mails. The search folder enables users to use the same standards repeatedly to search for items. For instance, if particular e-mails are marked as Significant, a search folder can be created to identify these specific e-mails each time. Alternatives include mail either flagged or unread for follow up, email from and to specific individuals, email sent to public groups, big email, old email, email sent directly to me, as well as post with specific words. Custom search folders also can be created with standards such as by time created or received, and have filters such as only items flagged by someone else. Additionally there are more particular fields such as relevance, prognosis variation, date/time, and remote standing, to name a few.
In summary, whether an user is piler or a filer there is a search function that will help locate or at least narrow down the search for an e-mail.