The Various Types of Documents Exchanged In E-Invoicing
There are various aspects to e-invoicing. The following is a list of the different types of documents that are sent or received via an automated accounts system.
E-invoicing is the process of electronically or automatically sending and receiving various documents that are directly or indirectly related to billing and accounts. These documents are exchanged between companies and customers or clients. In order to engage in e-invoicing, companies should set up the required hardware and software, as well as ensure their clients have compatible accounts systems as well. The topic of e-invoicing or AP automation is so popular now because of the numerous benefits of using an automated system for accounts, over more traditional means (E-Invoicing Basics 2016).
However, many individuals or entrepreneurs might wonder what exactly e-invoicing entails. The following are the various types of documents that are exchanged between businesses and customers in an automatisk fakturahantering system (Business Directory, 2016):
An invoice is a statement of the amount or sum that is due an entity, as part of any products or services availed by someone from that entity. In simple terms, an invoice is a bill and in e-invoicing, these bills are sent and received in approved and standardized electronic formats.
Buyers issue debit notes to sellers as a commercial document that details a formal request for a credit note. Debit notes are also called debit memos (memorandums). Sellers might issue such documents as well, for the purpose of adjusting up the sum of previously issued invoices that might have been recorded incorrectly.
Remittance slips are generally a part of an invoice, usually attached to the bottom of the invoice. These slips give details regarding the specific items, products or services that are being paid for. Also, the total sum or amount is also mentioned in these slips.
Like debit notes, credit notes are also called credit memos or memorandums. These documents are receipts that are issued by retailers or business owners to those consumers or clients who return goods bought from that business. This amount is then adjusted in future purchases.
A purchase order (PO) is the first and foremost official offer that a buyer issues to a seller. This commercial document details the agreed prices for items or services, types of items, quantity, other specifications, etc.
Payment terms would vary from company to company, and could also differ based on the type of product or service a customer avails from an organization. This document gives details such as the period within which payments must be made, delivery options, etc.
Companies or entrepreneurs could find out more about accounts automation, e-invoicing, arbetsflöde automatisering, etc, from professionals in the field of e-invoicing. One company that provides such services is Basware. More information regarding the process can be found on their website.