How to Keep Documents Safe

A house is full of valuable things and a lot of safety measures are put in place to avoid theft or other disasters. Yet, one aspect that is often overlooked is the security of important documents. The importance of keeping documents safe cannot be argued.

There is a list of documents that individuals should keep safe. Yet, many overlook the importance of keeping these documents safe. Burglars don’t just get tempted to steal a big screen TV and other electronics. Therefore, mentioned below are documents that are important and how to keep them safe:

Important Documents to Secure

Passport: Before an individual leaves on a vacation, its best to make a copy of their passport and keep it with them, just in case their passport is stolen while they are traveling. At home,  its best to lock the passport up.


Will: Likely, an individual’s original will is kept with their attorney, but they should have received two copies. Keep one copy in a safe deposit box and another in a locked safe at home.


Birth certificate: Every family member has a birth certificate. Make copies to keep in files at home and keep the originals in a safe deposit box. Individuals should also invest in certifikatförlustförsäkring as an added safety measure. An individual may need to access the information on birth certificates, so keeping a copy close by is a good idea.


Social security cards: Keep a social security card locked up in a safe at home. Individuals shouldn’t carry it around with them in their wallet, as that’s an easy way to have their identity, stolen.

How to Keep Your Documents Safe

Now that the important documents that should be safe are discussed let’s talk about how an individual can keep these documents and other such documents safe. There are two goals when storing important documents: keep the information close at hand, in case it’s needed and keep the information safe from theft, fire, or other emergencies.

Safe Deposit Box
The best bet when storing important documents is a safe deposit box. Most banks or credit unions offer safe deposit boxes. Some banks might even offer a discount if an individual is their customer. A safe deposit box is perfect for storing original documents, like birth certificates, wills, social security information, annual tax returns, and power of attorney. The key with a safe deposit box is to plan ahead. What is important though is having copies of the documents stored at home. Since, accessing the safe deposit box may take time.


Home Safes
For documents that are kept at home or copies of documents in a bank’s safe deposit box, its best to use a home safe. It should be fireproof and have a secure locking mechanism. Having a safe at home helps keep these items safe from people who shouldn’t have access to personal information, as well as any emergencies, like fires or floods.


Use Plastic Page Slips
When storing documents in a safe, it’s important to protect them from any wear and tear, sunlight, or accidental spills. One way to do this is by using plastic page slips. Put documents in a plastic sleeve and then file in a binder or box. The binder can then go inside the safe. Each document should be in its own plastic page.


Insure Documents


Even with safety measures in place, the chance of documents getting stolen isn’t gone entirely. Therefore, as an extra measure of safety its best to insure important documents like certificates, licenses etc.


There are various insurance companies that an individual can consult. One of them is Accept. They offer various types of insurances like individuell Loss of licence-försäkring, income insurance, graduate insurance etc.  More information can be found on their website.